The housing and dining contract is issued for the full academic year and is strictly adhered to with exceptions made only under special circumstances. A request for a release from the contract does not constitute an automatic release nor should acceptance of the form be construed as a commitment to release. Essentially, consideration for adjustments or cancelation of the housing and dining contract will fall into five categories: withdrawal from the university, medical, marriage, financial hardship that has occurred after the contract was signed, and study abroad/externship/internships/co-ops.
Housing and Dining Appeals Committee The Housing and Dining Appeals Committee reviews requests for release from students that meet the criteria called for by the rental agreement.
The Housing and Dining Appeals Committee has the role of reviewing requests from students with extenuating circumstances who feel that they should be released from their contract. The committee is made up of representatives from UK Housing, UK Dining, and the University of Kentucky.
The committee meets once each month to review completed appeals. Students who submit their appeals by the 1st of each month will be reviewed on the second Wednesday of the month, and will be notified of their decision by the third Wednesday of the month.
The type of documentation and supplemental information will vary based on the type of request being made. It is the students responsibility to provide supporting documentation and the committee will not gather documentation on the students behalf.
This committee does not hear Damage Appeal Claims. Those appeals go through a different process. Click here for more information on Damage Appeal Claims.
Submit your Appeal
Prior to submitting your Appeal Form, please review the Criteria for Requesting Release outlined below.
Criteria for Requesting Release
Documentation Required
Supporting Documentation
Below you find a list of supporting documents that are required to substantiate your request for release. This list is meant to serve as a guide and contains the documents required for common types of requests. It is the students responsibility to provide supporting documentation and the committee will not gather documentation on the students behalf.
Co-op Program
- A copy of your acceptance notification or offer of participation in the program. Please make sure this includes the name and location of the program as well as the dates you will be participating.
- An email or letter from the person in your college UK who helped coordinate your Co-op experience.
Financial Hardship
- Document a significant financial change since you applied for Undergraduate Housing.
- Examples might include family bankruptcy, permanent job loss of a parent, etc.
Medical
- Document of a change in health since you applied for Undergraduate Housing or inability to remain in residence hall due to medical reasons.
- Letter of recommendation from your private physician. The letter needs to be on the doctor’s official stationary with address and phone number. The letter should include:
- History of the illness.
- Date illness was diagnosed.
- Type of treatment prescribed.
- Last contact with the doctor regarding the illness.
- Expected duration of the illness.
- In what ways does living or eating on-campus contribute to the illness?
Study Abroad
- A copy of your acceptance notification or offer of participation in the program. Please make sure this includes the name and location of the program as well as the dates you will be participating.
- An email or letter from the person at UK who helped coordinate your Study Abroad experience.
Questions?
Email housingappeals@uky.edu